How to Work with Your HOA During a Renovation

Statera
Aug 29
2 min read

Living in a condo, townhome, or planned development often comes with the benefits of a homeowners association (HOA). But when it’s time to renovate, that same HOA can introduce extra layers of approval, rules, and restrictions. At Statera, we’ve helped dozens of clients successfully navigate HOA requirements and complete beautiful, compliant renovations.

Here’s what you need to know to make the process as smooth as possible.

1. Review Your HOA’s CC&Rs and Guidelines

Your HOA’s Covenants, Conditions & Restrictions (CC&Rs) outline what’s allowed, what’s prohibited, and what needs approval. Before planning any renovation, request a current copy of:

CC&Rs
Architectural guidelines
Remodeling request forms

Some HOAs have very specific restrictions on materials, hours of construction, noise levels, and even color choices.

2. Submit Plans Early

Don’t wait until the last minute to get HOA approval. Most HOAs require detailed plans, including:

Floorplans or elevations
Material and finish selections
Scope of work description
Contractor information and license number

Pro Tip: The more detailed and professional your submission, the faster it’s likely to be approved.

3. Hire a Contractor Familiar with HOA Projects

Not all contractors are used to working in HOA environments. You’ll want someone who:

Understands shared walls and building access issues
Respects quiet hours and HOA rules
Carries proper insurance for condo projects
Communicates proactively with both you and the HOA

At Statera, we specialize in navigating these complexities with professionalism and care.

4. Know the Limitations of Common Areas

HOAs typically control the building structure and shared spaces. That means you may not be allowed to:

Move plumbing stacks or structural walls
Install different windows or exterior finishes
Leave materials or tools in hallways or garages

Make sure your plans stay within the "private property" boundary and confirm any gray areas before starting.

5. Communicate with Neighbors

Renovations can be noisy and disruptive. Giving your neighbors a heads-up and sticking to approved working hours will go a long way toward maintaining good relationships.

Tip: Post a notice in the lobby or elevator with contact info for you or your contractor.

6. Be Ready for Inspections and Timelines

Many HOAs require:

Pre-construction approval
Midpoint or final inspections
Renovation to be completed within a specific timeline (e.g., 30 or 60 days)

Work with your contractor to plan realistically and keep the board informed of your progress.

7. Let Statera Help You Manage It All

Working with an HOA doesn’t have to be a hassle. At Statera, we know how to:

Prepare compliant plans
Communicate with HOA boards
Schedule and document inspections
Avoid delays and keep the peace

Whether you’re renovating a condo, townhome, or unit in a managed community, we’re here to help you navigate the process smoothly and professionally.

Planning a renovation in an HOA-regulated property?

Let Statera help you handle the paperwork, permissions, and project — so you can focus on the results.